Centrally managed, brand-approved email signatures, deployed to every employee inbox automatically, and programmable as a campaign surface marketing can run. No end-user effort required.
"When you get an email from Goodwill, you see that professional signature, and you know it is really us. It is one more step in having more control over our brand."
Ethan Walsh
"In promoting our latest webinar, our signature banners actually outperformed several paid channels in terms of driving registrations. Because they're part of an email coming from someone our audience already trusts, these activities can be seen as trustworthy, too."
Rebekah Boon
HiHello's Email Signature Manager is an automated email signature software that deploys dynamic, compliant signatures, promotional banners, and disclaimers across every employee's outbox. From one central dashboard, update signatures instantly, schedule promotions, and customize by team or template to turn the company’s most-used communication into a programmable marketing channel.
Every employee sends thousands of emails a year. Each one carries your brand into an inbox you already paid to reach. Most companies leave that space blank. HiHello turns it into a channel marketing can run, measure, and govern.
Every email sent becomes a measurable brand impression, with no added CPC or CPM.
Campaign banners and disclaimers turn signatures into live, trackable marketing real estate.
See impressions, clicks, and the campaigns driving them. The ROI of email you could never measure before.
Connect to your directory and email, distribute signatures to every inbox, and deliver every recipient the experience you design. No end-user effort required.
From the templates that hold the brand to standard, to the campaigns that put it to work, to the data that proves it performed; everything marketing needs to run the outbox as a channel.
Run the outbox like the channel it is. Control the brand, launch campaigns, and see what performed, without leaving your team.
Centralized templates and brand governance. One edit cascades to every signature.
Campaign banners with targeted CTAs, scheduled in advance and deployed by team, region, or role.
Analytics on every send. Impressions, clicks, and the campaign behind them.
Deploy it once, let it run with confidence. HiHello connects to your identity stack and runs itself.
Native sync with Entra ID, Google Workspace, and Okta. No middleware.
No server-side injection. Mail never routes through an outside server; signatures deploy at the account level.
Automated provisioning. New accounts, changes, and offboarding handled without setup.
SOC 2 Type II. GDPR ready. EU-US Data processing framework.
Put the right message in front of an already-engaged prospect. Every follow-up email becomes a deal surface.
Targeted banners matched to the segment, the deal, or the moment.
Click tracking on every banner, attribution tied back to the campaign that drove it.
Event and meeting CTAs that auto-update. Every email always running the right campaign.
Keep every employee on brand from their first day to the last, automatically. The signature follows the record, so your team never chases it.
Automated provisioning from day one. New hires get a correct signature with no setup or ticket.
Promotions, name changes, and offboarding update every signature straight from the employee record.
Recruiting banners run across every employee send. Open roles reach every contact, with no one managing it.
2.6
million
Brand impressions/year for a 500-person team, $0 added media spend.
23
%
Revenue lift from capturing brand-consistency moments.¹
3
weeks
Full company migration to HiHello from a legacy signature provider.
90
seconds
Time to deploy a new signature to your entire org.
Design your signature in the HiHello dashboard and branch into variants by team, role, or region.
HiHello syncs with Entra ID, Google Workspace, and Okta. Names, titles, and contact details pull into every signature automatically.
Signatures insert directly inside each employee's Gmail or Outlook account. One click, every inbox, no installs. Mail never routes through HiHello.
Details change in your directory and signatures update everywhere. Campaign banners go live on schedule and expire automatically. Nothing goes stale.
Impressions, banner clicks, and campaign attribution, all trackable in HiHello analytics. The channel you were already running, now with a performance record.
"My team loves it whenever we do use it — for the email signatures. We presented it to our executive leaders of HR. We want to expand it to all HR users. They love it, especially for the email signatures."
HEALTHCARE
"Email signature is clean and engaging; clients notice. QR codes in signatures let prospects quickly save contacts."
INSURANCE
"HiHello's email signature product has made our remote team appear far more professional in our email communication. It has been adopted by many of our partners as well."
MARKETING / ADVERTISING
“Are [community members] going to trust us if we’re not professional-looking?...When you get an email from Goodwill, you see that professional signature, and you know it is really us. It is one more step in having more control over our brand.”
NONPROFIT / RETAIL
"I love how effortlessly it integrates with my email signature and CRM—saving me time and keeping my contacts organized without any extra effort. Plus, it works great across devices, so I can share my card instantly whether I'm at my desk or on the go."
IT & SERVICES
"HiHello allows us to provide business cards for our employees. It is easy to download and intuitive to send and receive cards to contacts. The organization is able to limit the editing of certain fields, which is helpful for accuracy. It even comes with the ability to create customized Zoom backgrounds and email signatures, which link back to the card."
EDUCATION
"I also utilized it to help create an email signature… my brand can really shine through."
BIOTECH
Built from a single source of truth, your brand standards are deployed across every device, wallet, and platform. Update once, and every card in the company reflects it.
Explore digital business cards →
Your highest-volume communication channel, treated like a real marketing surface. Brand-consistent across every send, measurable like any campaign. A campaign banner under every employee's signature, deployed fleet-wide in hours. Owned reach your team already runs every day.
See the email signature manager →
Reinforce branding on sales calls, customer meetings, and webinars across Zoom, Teams, and Google Meet. Maintain an individualized, cohesive, professional presence in every interaction.
See virtual backgrounds →
The directory updates itself: every role, region, and reporting line flows in from the systems the company already runs on. So when someone needs the right person, they find them. And when they need to make the introduction, the brand goes with them.
Inside the corporate directory →
Scan paper cards, badges, or other contact information to instantly capture and sync accurate contact data, no lost leads, no manual entry.
How scanning works →
Control when and what data is collected during every connection your team makes. Captured, tagged, and attributed, every lead syncs directly to your CRM.
Capture every lead →
Track events engagement, contact growth, lead attribution, and campaign activity across the company. Create real data to confidently prove what’s working.
Inside analytics →
The controls that keep IT confident, the integrations that connect the stack you already run, the security that clears every review, and the measurement that ties it all back to pipeline. Everything it takes to run your brand across the whole company, in one platform.
Explore HiHello's features →Join the companies turning everyday email into their most measurable, on-brand marketing channel.
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