Whether you’re hosting a sales campaign, attending a trade-only expo, or running a webinar, one thing is always true: your connections matter. But in the fast pace of events, capturing and organizing leads often falls by the wayside.
HiHello’s Event Lead Retrieval gives individuals and teams a smarter way to manage event networking. From the first scan to the final follow-up, you can capture, tag, and sync leads in real time—without spreadsheets, business card piles, or last-minute scrambling.
It’s everything you need to maximize connections, prove ROI, and make smarter events happen at any scale.
What Is Event Lead Retrieval?
Event Lead Retrieval is HiHello’s flexible solution for capturing and organizing contacts at conferences, trade shows, webinars, and internal events. Available on HiHello Professional, HiHello Business, and HiHello Enterprise plans, it allows you to group contacts by event, monitor activity, and connect your event networking card to the rest of your workflow.
Every contact, whether scanned from a badge, added manually, or shared digitally, is automatically tagged to a specific event. Whether you're using it on your own or as part of a distributed team, HiHello ensures your follow-up is fast, focused, and fully organized.
Why Event Lead Retrieval Means Smarter Networking
HiHello Events eliminates the chaos of collecting contacts and replaces it with a seamless lead capture experience. It’s designed to support individuals working the floor, as well as admins managing nationwide activations.
Here’s what makes Event Lead Retrieval smarter:
- Capture every lead through QR sharing, business card scans, badge imports, and manual entry
- Auto-tag and organize contacts based on the event
- Sync leads to your CRM or export them instantly
- Monitor real-time performance with individual and team dashboards
- Streamline post-event follow-up with built-in reminders and reports
No more guessing who you met or losing leads in a sea of notes. HiHello makes every event easier to manage and more impactful.
How to Use Event Lead Retrieval to Capture More Leads
Whether you’re attending a local meetup or coordinating a major tradeshow campaign, HiHello equips you with tools that save time, eliminate admin work, and help you build better relationships.
1. Create an Event in Seconds
Add a name, time, location, and duration. HiHello uses Auto Tagging for every new contact made during that timeframe, no manual sorting required.
2. Share Instantly
iOS users can take advantage of the Live Activity widget, which brings your digital business card to your lock screen automatically during an event. That means you can share your details without unlocking your phone—faster, simpler, smarter.
3. Scan Paper Cards and Badges
Turn paper cards and conference badges into clean digital contacts using HiHello’s universal scanner. Details are extracted instantly and tagged to the correct event.
4. Auto-Tag All Contacts
Every new contact is organized from the start. Whether scanned, manually entered, or exchanged via QR, leads are automatically linked to your event.
5. Stay on Track with Smart Notifications
HiHello sends helpful prompts before and after events so you never miss a chance to follow up or check your progress.
6. Access Live and Post-Event Analytics
See how many contacts you or your team captured, how cards were shared, and where your most valuable interactions happened. Analytics are built into your dashboard for real-time visibility and post-event review.
7. Sync to Your CRM and Export with Ease
HiHello team plans have CRM and marketing automation to integrate with Salesforce, HubSpot, Dynamics 365, Google Contacts, Zapier, and more. New contacts flow into your system automatically for simple campaign follow-up.
Designed for Individuals and Teams Alike
HiHello’s Event Lead Retrieval is built to flex. Individuals can set up events, scan contacts, and organize follow-up in seconds. Admins and team leads can manage cards, monitor activity, and evaluate performance across regions or departments.
You can:
- Create branded, event-specific digital cards
- Equip your team to share from their lock screen or mobile app
- Auto-tag every new contact to keep leads clean and actionable
- Sync and export contact data with no manual cleanup
- Track connections and outcomes in one centralized dashboard
HiHello helps you turn every trade-only event, virtual meetup, or internal initiative into an organized, optimized source of leads.
Make Every Event Smarter
Whether you’re attending a single conference or managing a nationwide field team, HiHello’s Event Lead Retrieval helps you connect with purpose, organize every contact, and prove the value of your events.
💡 Want to see it in action? Schedule a demo or explore plans to get started.
Frequently Asked Questions
What types of events can I use HiHello for?
Event Lead Retrieval works for conferences, expos, webinars, in-person meetings, sales campaigns, internal activations, and more. Have a fun idea? Share it with us!
How does lead retrieval work?
You and your team share digital cards. Every contact is auto-tagged by event and synced to your CRM or export list, no spreadsheet required.
Does HiHello integrate with our CRM or marketing tools?
Yes. HiHello integrates with Salesforce, HubSpot, Dynamics 365, Marketo, Google Contacts, and others.
How does HiHello help after the event?
After each event, you’ll have a tagged list of every lead you captured. View performance analytics, export data, or use automated CRM sync to follow up fast.
What if there’s no internet at the event?
HiHello automatically switches to offline mode so your team can continue sharing and capturing contacts without disruption.
What makes this different from other lead retrieval tools?
HiHello combines lead capture, digital business cards, CRM sync, and analytics in one seamless platform your team will actually enjoy using.
