Automate, Brand, and Scale: The Smarter Way to Manage Email Signatures
Email is one of the most frequent, visible, and trusted ways your team communicates, and your signature is how your team signs off on every interaction. But when those signatures aren’t consistent, up-to-date, or on brand, you’re leaving opportunities on the table.
HiHello’s Email Signature Manager makes it easy to control that experience across your entire company. From rollout to real-time updates, you can manage every signature from one place, automatically. No manual updates. No rogue formats. Just consistent, professional branding that scales.
Here’s how it works, and why leading teams are choosing HiHello.
What Is HiHello’s Email Signature Manager?
HiHello’s Email Signature Manager is a centralized platform that lets you create, deploy, and update professional email signatures across your entire company—without employee action or IT bottlenecks.
It connects directly with Google Workspace and Microsoft Outlook to insert signatures automatically, using each employee’s digital business card as the source of truth. Admins can control everything from a single dashboard: layouts, fonts, banners, legal disclaimers, and more.
It’s everything you’d expect from a modern email signature solution—made smarter, faster, and easier to manage at scale.
Built for Teams That Move Fast
Most tools claim to save time. HiHello delivers. With automated deployment and real-time updates, your team doesn’t need to lift a finger. HiHello handles it all:
- Pulls names, titles, and contact info from employees’ digital business cards
- Pushes updates automatically—no manual editing or version control
- Applies branded signatures directly into Gmail and Outlook
- Assigns templates by department, region, or role
- Lets you update one person, one team, or everyone instantly
Whether you're onboarding new hires or launching a rebrand, HiHello makes your signature rollout effortless.
Designed for Ops, Marketing, and IT
HiHello was built to solve real problems for every team involved in brand communication.
For Operations
Simplify onboarding and reduce manual busywork with centralized signature management, automated deployment, and integrations with your HRIS. New hires are synced automatically, so signatures go live without you lifting a finger.
For Marketing
Control the look, feel, and message in every email. Run campaigns with trackable banners. Add custom CTA's. Make sure every signature builds your brand.
For IT
Integrate with the tools you already use—Google Workspace and Microsoft Outlook. No risky workarounds or extensions required.
Turn Every Email Into a Branded Campaign
With HiHello, the signature isn’t just a sign-off; it’s a powerful brand and marketing asset.
You can:
- Add clickable CTA buttons that drive traffic to your site, booking page, or resource
- Promote campaigns with trackable banners and UTM links
- Link to key resources like product launches, job openings, or case studies
- Keep everything on-brand with customized fonts, layouts, and fields
Stay Compliant Without Chasing Employees
Legal footers, privacy policies, regional disclaimers, whatever you need, HiHello makes it easy to stay compliant with custom signature disclaimers.
- Add and format disclaimers with bold, italics, or specific font sizes
- Customize language for different teams or countries
- Update legal copy centrally and sync it across the org in seconds
No more email chains asking employees to update their signatures. No more outdated policies slipping through the cracks.
Ready to Upgrade How Your Team Communicates?
With HiHello, you’re not just managing email signatures—you’re transforming every message into a branded, consistent, and compliant extension of your organization.
Whether you’re a team of 50 or 5,000, HiHello gives you the tools to scale smarter.
👉 Schedule a demo
👉 Explore our email signature solutions
