HiHello Plans and Features: The Complete Guide to Enterprise, Business, Professional, and Personal

What is HiHello?

Your employees represent your brand in hundreds of interactions every day. Emails, video calls, handshakes, events. Most of those moments are invisible to you, no consistency, no data, no control.

HiHello is a Professional Presence and Lead Capture Platform built to change that. It's where enterprise marketing leaders go to unify their team's digital business cards, email signatures, and virtual backgrounds into a single system so every interaction reflects the brand, captures the lead, and generates data you can actually act on.

HiHello offers four plans: Enterprise, Business, Professional, and Personal. What is included in each is broken down in full below.

What plans does HiHello offer?

HiHello offers four plans designed for every stage of brand growth:

1. HiHello Enterprise is a plan built for large organizations that need advanced security, deep integrations, and custom governance.
2. HiHello Business is a team plan with centralized branding, shared analytics, and CRM integrations.
3. HiHello Professional is a paid individual plan with advanced customization, analytics, and engagement tools.
4. HiHello Personal is a free plan for individuals who want a simple, shareable digital business card.

The sections below break down exactly what is included in each plan, who it is for, and how much it costs.

HiHello Enterprise: Security, Governance, and Scale for Large Organizations

HiHello Enterprise is built for large organizations that need to run one consistent brand across a distributed workforce, with the security, governance, and integrations IT and compliance require at scale. Marketing owns the brand experience and the analytics behind it, without filing an IT ticket to make a change.

What is included in HiHello Enterprise

Core entitlements

• 1 user per seat, for organizations of 100 or more users
• Unlimited digital business cards
• Unlimited paper card and badge transcriptions
• Unlimited contact enrichments

Card creation and customization

• Editable card title
• Prefix, first name, middle name, last name, suffix
• Accreditations and preferred name
• Pronouns
• Job title, department, and company name
• Headline
• Profile image and logo
• Multiple card designs and fonts
• Profile video
• Fully customized colors
• Badges
• Embedded YouTube and Vimeo videos
• Unlimited card content (links, social profiles, files where supported)
• Customizable card URL
• Customizable contact exchange controls
• Branded QR codes with custom colors and logos

Ways to share your digital business card

• Text, email, QR code, and offline QR code
• NFC-compatible devices
• iOS widget, Android widget, and Apple Watch
• Apple Wallet and Google Wallet
• Siri, AirDrop, and WhatsApp
• Direct card link (URL)
• Quick Connect on iOS
• Text via HiHello
• Email via HiHello

Enterprise-grade Digital Business Card management

• Templates for teams, brands, regions, and programs
• Field-level controls to set who can edit which fields
• Verified badges for employee cards

Contact and lead management

• Company-wide directory across all teams and departments
• Custom lead capture forms
• Custom contact exchange forms
• Custom consent forms
• HiHello Event Lead Capture for large teams
• Data export controls

Enterprise Email Signature Management

• Automated email signatures for every employee
• HTML signature style where each element is clickable and configurable
• Google Workspace and Microsoft Outlook integrations
• Bulk signature distribution and customization
• Email signature status tracking across the organization
• Banners, CTAs, and disclaimers
• Email signature analytics with impressions, clicks, and per-signature engagement, plus exportable reporting
• Locked signature templates for brand compliance
• Delegated admin for regional and departmental signature management

Virtual Backgrounds for enterprise brands

• Custom background layouts
• Enterprise background library for approved images
• Locked brand packs to enforce visual standards

Advanced team operations

• Bulk card creation at enterprise scale
• Bulk user invites for large onboarding events
• Custom onboarding with a dedicated account manager
• Automated user provisioning and deprovisioning through custom HRIS integrations

HiHello branding controls

• Fully branded experience
• Extended mark-removal options

Enterprise analytics

• Team analytics across the entire organization
• Card-level analytics across every team card
• Events analytics across all team events
• Team leaderboards

Integrations

• SSO with Google and Microsoft
• Sign in with Apple
• Salesforce, HubSpot, and Microsoft Dynamics 365 CRM integrations
• Google Workspace integration
• Entra ID (Azure Active Directory) integration
• Okta and other major SSO providers
• HRIS integrations
• SCIM provisioning
• Directory sync for user and group management
• CRM Webhook

Don't see your integration on this list? Custom solutions are available for enterprise customers.

Governance, security, and services

• SSO enforcement across the organization
• Advanced roles and permissions for admins and regional owners
• Domain control and data retention settings
• IP allowlisting (where supported)
• SOC 2 Type II certified security program, with encryption at rest and in transit
• Regular security testing and incident response processes
• Dedicated Customer Success Manager and enterprise support SLAs (where contracted)
• GDPR Ready and CCPA compliant, and registered under the EU-US Data Privacy Framework, the UK Extension, and the Swiss-US Data Privacy Framework

How much does HiHello Enterprise cost?

Contact the HiHello sales team for a tailored quote.

Who is HiHello Enterprise best for?

HiHello Enterprise is best for large organizations that need secure governance, deep integrations, and enterprise support. Distributed networks like franchises, brokerages, and universities should also consider the Brand Partner Program add-on described below.

Enterprise is for the organization where brand consistency, security, and scale are non-negotiable. If your IT team needs SSO, SCIM, and a Trust Center before they will sign anything, if your marketing team needs locked templates and org-wide analytics, and if you have a distributed workforce that all needs to show up the same way, Enterprise was built for that exact situation.

Brand Partner Program: The Enterprise Add-on for Extended Teams

For organizations without a traditional structure. Real estate brokerages, financial services, and universities often work through franchises, affiliates, or independent contractors who still need to carry the brand. While you maintain control over design and branding, the Brand Partner Program enables companies to provide these extended teams with email signatures, digital business cards, virtual backgrounds and more. Partners, contractors, and employees can sign up through a branded company landing page to get started quickly with ready-to-use templates.

What is included in the Brand Partner Program

• Centralized brand management across independent or affiliated partners
• Co-branded templates and card layouts for local offices and agents
• Scalable analytics dashboards across partner networks
• Governance and reporting across affiliates
• Program-level onboarding and enablement resources

How much does the Brand Partner Program cost?

The Brand Partner Program uses a flexible cost model. Rather than a single billing structure, cost ownership can live wherever it makes sense for your network. The parent organization can cover the full cost, share it with partners, or let individual partners pay their own way. This makes it viable to roll out across hundreds of independent agents, franchisees, or affiliates without requiring a centralized budget. 

Final pricing varies by organization size, configuration, and add-ons. Contact the HiHello sales team to design the right structure for your network.

Who is the Brand Partner Program best for?

The Brand Partner Program is best for parent organizations that want brand consistency and analytics across a network of independent partners while allowing each partner to represent their own location or specialty.

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HiHello Business: Centralized Branding, Signatures, and Analytics for Teams

HiHello Business is a team plan for small and mid-sized organizations that centralizes digital business cards, email signatures, and virtual backgrounds into a single managed brand system. Your employees are your most active brand channel. Every email they send, every meeting they join, every card they share is a brand moment. HiHello Business makes sure every one of those moments is consistent, on-brand, and tied to real engagement data, so marketing can see which touchpoints turn into leads. Self-serve setup gets a team live in hours, not weeks, with no enterprise buying cycle.

What is included in HiHello Business

Core entitlements

• 1 user per seat, for teams of 5 to 100 users (five-seat minimum)\

• 4 digital business cards per user

• 50 paper card and badge scans per user a month

• 50 contact enrichments per user

• 10 card templates and 10 email signature templates

• 12 email banner campaigns

Card creation and customization

• Editable card title
• Prefix, first name, middle name, last name, suffix
• Accreditations and preferred name
• Pronouns
• Job title, department, and company name
• Headline
• Profile image and logo
• Multiple card designs and fonts
• Profile video
• Fully customized colors
• Badges
• Embedded YouTube and Vimeo videos
• Unlimited card content (links, social profiles, files where supported)
• Customizable card URL
• Customizable contact exchange controls
• Branded QR codes with custom colors and logos
• Templates for teams, brands, regions, and programs
• Field-level controls to set who can edit which fields

Ways to share your digital business card

• Text, email, QR code, and offline QR code
• NFC-compatible devices
• iOS widget, Android widget, and Apple Watch
• Apple Wallet and Google Wallet
• Siri, AirDrop, and WhatsApp
• Direct card link (URL)
• Quick Connect on iOS
• Text via HiHello
• Email via HiHello

Email Signatures, managed centrally

• Automated email signatures connected to Google Workspace
• Automated email signatures connected to Microsoft Outlook
• HTML signature style where each element is clickable and configurable
• Bulk email signature distribution and customization
• Track email signature status for every user
• Add banners, CTAs, and disclaimers to signatures
• Track email signature analytics: impressions, clicks, and per-signature engagement, with exportable reporting

Virtual Backgrounds for teams

• Custom background layouts
• Background library for approved images

Zoom, Google Meet, Microsoft Teams, and other platforms that support custom backgrounds

Business Contact Manager

• Automatic contact capture when someone shares their info back
• Manual contact entry
• Search and sort contacts by card, alphabetically, or chronologically
• Notes on contacts
• Tags to organize contacts
• Contact sync with Google, Outlook, and iOS
• HiHello Event Lead Capture for teams
• Company-wide directory across all teams and departments
• Lead Capture Forms with consent capture
• Custom contact exchange
• Data export controls

Team management features

• Bulk card creation
• Bulk user invites
• Automated user provisioning and deprovisioning through standard HRIS integrations
• Centralized management of card templates and layouts

Team analytics

• Team-wide performance analytics
• Card-level analytics across every team card
• Events analytics across team events
• Team leaderboards

Integrations

• SSO with Google and Microsoft
• Sign in with Apple
• Salesforce CRM integration
• HubSpot CRM integration
• Microsoft Dynamics 365 CRM integration
• Entra ID (formerly Azure Active Directory) integration
• Google Analytics support (where configured)

How much does HiHello Business cost?

HiHello Business is for teams of 5 to 100 users and costs $5 per user per month billed yearly ($60 per user a year), or $6 per user billed monthly, with a five-seat minimum. The per-user price drops at 26 and 51 users. Try Business with a 14-day free trial.

Who is HiHello Business best for?

HiHello Business is best for small businesses, agencies, departments, and regional teams between 5 and 100 users. If your team needs consistent branding, shared analytics, and CRM integrations, and you want to be live in hours rather than weeks, Business is the only HiHello plan you can deploy yourself, today, without a sales call.

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HiHello Professional: Advanced Branding and Analytics for Individuals

HiHello Professional is the paid individual plan for people who treat their network as an asset. It builds on Personal with full brand customization, card analytics, and event tools, so you control exactly how you show up and can see what every connection is worth.

What is included in HiHello Professional

Core entitlements

• 1 user
• Up to 8 digital business cards
• 20 monthly card and badge scans per month (unlimited available as an add-on)
• 20 lifetime contact enrichments (unlimited available as an add-on)

Advanced card customization

• Editable card title
• Prefix, first name, middle name, last name, suffix
• Accreditations and preferred name
• Pronouns
• Job title, department, and company name
• Headline
• Profile image and logo
• Multiple card designs and fonts
• Profile video
• Fully customized colors
• Badges
• Embedded YouTube and Vimeo videos
• Unlimited card content (links, social profiles, files where supported)
• Customizable card URL
• Customizable contact exchange flow and information
• Branded QR codes with custom colors and logos

Ways to share your digital business card

• Text, email, QR code, and offline QR code
• NFC-compatible devices
• iOS widget, Android widget, and Apple Watch
• Apple Wallet and Google Wallet
• Siri, AirDrop, and WhatsApp
• Direct card link (URL)
• Quick Connect on iOS
• Text via HiHello
• Email via HiHello

Email Signatures

• Fully customizable email signatures
• Multiple designs and compatibility with major email clients

Virtual Backgrounds

• HiHello image library
• Custom uploads

Zoom, Google Meet, Microsoft Teams, and other platforms that support custom backgrounds

Business Contact Manager

• Automatic contact capture when someone shares their info back
• Manual contact entry
• Search and sort contacts by card, alphabetically, or chronologically
• Notes on contacts
• Tags to organize contacts
• Contact sync with Google, Outlook, and iOS
• HiHello Event Lead Capture for individual event networking

HiHello Branding Controls

• Remove HiHello branding from your cards and contact exchange
• Show your own brand first when contacts view your card

Analytics

• Track card views
• Track card saves
• Track contacts created from your cards
• Export analytics data for reporting
• View a personal card leaderboard
• Google Analytics support (where configured)

Integrations and sign-in

• Sign in with Google, Microsoft, or Apple
• Zapier connection
• Google Tag Manager

How much does HiHello Professional cost?

HiHello Professional costs $6 per month billed yearly ($72 a year), or $8 billed monthly. An optional unlimited scan add-on is available for $4 per month or $36 per year.

Who is HiHello Professional best for?

HiHello Professional is best for consultants, entrepreneurs, solo professionals, and anyone who wants polished design, richer content, personal analytics, and event tools to measure their own networking performance.

HiHello Professional is for the individual who treats their network like an asset. If you want to know who is viewing your card, control exactly how your brand shows up, and walk into every event with the tools to capture and organize who you meet, this is the plan.

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HiHello Personal: Your Free Digital Business Card, Signature, and Background

HiHello Personal is a free plan that gives individuals everything they need to create, personalize, and share a digital business card. No credit card is required, and there is no expiration.

What is included in HiHello Personal

Core entitlements

• 1 user
• Up to 2 digital business cards
• 5 paper card and badge scans a month

Digital business card creation and customization

• Editable card title
• Prefix, first name, middle name, last name, suffix
• Accreditations and preferred name
• Pronouns
• Job title, department, and company name
• Headline
• Profile image and logo
• 10 built-in color options
• Unlimited card content (links, social profiles, files where supported)

Ways to share your digital business card

• Text, email, QR code, and offline QR code
• iOS widget, Android widget, and Apple Watch
• Apple Wallet and Google Wallet
• Siri, AirDrop, and WhatsApp
• Direct card link (URL)

Email Signatures

• One personal email signature
• Multiple signature designs
• Compatibility with Gmail, Apple Mail, Outlook, and other HTML-compatible clients

Virtual Backgrounds

• HiHello background image library
• Custom background uploads

Compatibility with Zoom, Google Meet, Microsoft Teams, and other platforms that support custom images

Business Contact Manager

• Automatic contact capture when someone shares their info back
• Manual contact entry
• Search and sort contacts by card, alphabetically, or chronologically

Sign-in

• Sign in with Google, Microsoft, Apple, or email and password

Integrations:

• Zapier connection

How much does HiHello Personal cost?

HiHello Personal is free forever. No credit card is required to sign up.

Who is HiHello Personal best for?

HiHello Personal is best for individuals, freelancers, students, and anyone who wants a simple, always-available way to share contact details without paying for software.

HiHello Plan Comparison: Features at a Glance

How to Choose the Right HiHello Plan

Your digital presence should grow with your network. Pick the plan that matches your stage today, and upgrade when your needs change.

Ready to Build Your Professional Presence?

Every interaction is a chance to be remembered. The way your team shows up in emails, meetings, and conversations determines whether prospects follow up, whether partners trust you, and whether your brand compounds or fades. HiHello gives every person the branded and controlled presence that turns interactions into pipeline. Start free, or build something bigger.

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Frequently Asked Questions

Who is HiHello best for? 

HiHello is best for enterprise marketing leaders who want to unify their team's digital business cards, email signatures, and virtual backgrounds into a single system so every interaction reflects the brand, captures the lead, and generates data you can actually act on.

Is HiHello free?

Yes. HiHello Personal is free forever and includes all the core features you need to create and share a digital business card. No credit card is required.

What plans does HiHello offer?

HiHello offers four plans: Personal, Professional, Business, and Enterprise.

How much does HiHello cost for businesses?

HiHello offers two plans for businesses and teams. HiHello Business is for teams of 5 to 100 users and costs $5 per user per month billed yearly, or $6 billed monthly, with a five-seat minimum and lower per-user pricing at 26 and 51 users. It’s designed for teams that want to be up and running without a sales cycle. HiHello Enterprise is custom-priced for organizations of 100 or more users, with annual and multi-year options, SAML SSO, SCIM, HRIS integrations, and dedicated support. Contact the HiHello sales team if you’re not sure which plan fits your organization.

Which HiHello plan is best for teams?

HiHello Business is the best plan for most teams of 5 to 100 users. Organizations of 100 or more users, or those that need SAML SSO, SCIM, HRIS integrations, or advanced governance, should choose HiHello Enterprise.

Does HiHello have an enterprise option?

Yes. HiHello Enterprise is a plan for organizations of 100 or more users that need advanced security, SAML SSO with Okta or any SAML provider, SCIM provisioning, HRIS connections, a real-time CRM webhook, and dedicated customer success support. Enterprise also supports the Brand Partner Program.

What features come with each HiHello plan?

Each HiHello plan includes digital business cards, email signatures, and virtual backgrounds, with features scaling by tier. Personal covers the basics for one user. Professional adds advanced customization, analytics, and event tools for individuals. Business adds team-wide branding, CRM integrations, and automated email signature management. Enterprise adds SSO enforcement, SCIM, HRIS, locked brand templates, and dedicated support.

Will I keep my cards and contacts when I upgrade?

Yes. Your cards, contacts, and analytics remain intact when you upgrade from one HiHello plan to another.

Does HiHello integrate with Salesforce and HubSpot?

Yes. Salesforce, HubSpot, and Microsoft Dynamics 365 CRM integrations are available on HiHello Business and Enterprise.Business also includes directory sync with Google Workspace and Microsoft Entra ID. Enterprise adds Okta, Workday, any SAML or SCIM provider, and a real-time contact webhook.

How many users are included in HiHello Business base pricing?

HiHello Business base pricing includes up to 5 users. Additional users can be added at the same per-user rate, with no team-size cap.

What is the difference between HiHello Enterprise and the Brand Partner Program?

HiHello Enterprise is the plan for large organizations. The Brand Partner Program is an Enterprise-only add-on designed for extended teams such as franchises, brokerages, universities, and financial advisory firms.